Interviews

Interview invitation

Invites a candidate to a video interview with the date, time, call service and link.

Subject: Interview invitation: [position] internship

Interview rescheduled

Confirms the new date and time of a video interview.

Subject: A new time for your [position] interview

Interview confirmation

Confirms a booked video interview: when, how to join, who the candidate will meet and how to prepare.

Subject: Confirmed: your interview on [interview date]

Interviewer briefing

Briefs a colleague before they interview a candidate: when, what to focus on, the profile and the scorecard.

Subject: Interview briefing: [candidate name], [interview date]

Interview reminder

A brief reminder before an interview, with the time and a button to join the call.

Subject: Reminder: your interview on [interview date]

Post-interview thank-you

A personal note after an interview: thanks, when to expect a decision, and an open door for questions.

Subject: Thank you for talking with us, [first name]

Interview feedback request

Asks an interviewer for written feedback on a candidate, with the deadline and a link to the scorecard.

Subject: Feedback needed: [candidate name], [role title]

Interview cancellation

Cancels a scheduled interview with an apology, the reason and what happens next.

Subject: Cancelled: your interview on [interview date]

Final round invitation

Invites a candidate to the final round, explains the sessions and asks them to choose a time.

Subject: Invitation to the final round: [role title]

Interview outcome — not progressing

A kind, plain decline after an interview, with room for a line of genuine feedback.

Subject: An update on your [role title] application

Candidate interview travel and expenses

Sets out the travel and accommodation booked for a candidate attending an interview, what the expenses policy covers, and how and by when to claim anything they pay for themselves.

Subject: Travel and expenses for your [role title] interview

In-person interview arrival details

Confirms an interview held at the office: the address and directions, when to arrive, who to ask for at reception, what to bring, the day’s schedule and a number to call on the day.

Subject: Arriving for your interview on [interview date]

Interview adjustments confirmation

Confirms the adjustments agreed for an interview or assessment, who has been told about them and how to ask for changes, without recording why they were needed.

Subject: Adjustments arranged for your [stage name]

Interview recording consent request

Asks a candidate in advance whether an interview may be recorded or transcribed, with the tool, the purpose, who sees it, how long it is kept and an easy way to say no by reply.

Subject: Permission to record your [role title] interview

Interview slot booking reminder

Nudges a candidate who was invited to interview but has not yet chosen a time, with the booking link, when slots close and how to ask for another time if none suit them.

Subject: Choose a time for your [role title] interview

Change of interviewer notice

Tells a candidate that someone else will now interview them because the original interviewer is unavailable, that the time has not changed, and how to rebook if they prefer.

Subject: A change to who you’ll meet on [interview date]

Candidate briefing for a client interview

Prepares a candidate for an interview with a client organisation: when and where, who they will meet, the points to cover, and a debrief call with the consultant afterwards.

Subject: Interview with [client company]: [interview date]

Interview decision delay update

Tells a candidate that the decision after their interview is taking longer than promised, gives the new date to expect it and keeps the door open for questions or a competing offer.

Subject: Your [role title] interview: a new decision date

Post-interview feedback for a candidate

A personal reply to a candidate who asked for feedback after not being offered the role: what stood out, what would have strengthened their interview, and an open door for future roles.

Subject: Feedback on your [role title] interview

Hiring debrief invitation

Invites the interview panel to the debrief where the hiring decision on a candidate is made: when, how to join, who decides, and when scorecards must be in beforehand.

Subject: Hiring debrief: [candidate name], [meeting date]

Interview panel availability request

Asks interviewers for their availability before interviews are booked: the role, the stage, how long each interview runs, the window, what each person will cover and the date to share slots by.

Subject: Your availability to interview for [role title]

Interview scorecard overdue reminder

Follows up with an interviewer whose scorecard is past its due date, naming the candidate, the interview and the hiring decision that is waiting on it.

Subject: Overdue: your scorecard for [candidate name]