Onboarding

Internship onboarding

Welcomes a new intern with first-day details and the onboarding checklist.

Subject: Welcome to [company name], [first name]

Pre-boarding checklist

Lists what a new joiner needs to do before their first day, with a date to finish by and a person to ask.

Subject: Your checklist before [start date]

Accounts and equipment setup

Gives a new joiner their work email, what equipment to expect and how to activate their account, step by step.

Subject: Setting up your work account and equipment

Onboarding buddy introduction

Introduces a new joiner to the colleague who will be their buddy while they settle in.

Subject: Meet [contact name], your onboarding buddy

First-day welcome

Tells a new joiner where to go, when to arrive, who will meet them and what to bring on their first day.

Subject: Your first day at [company name]

First-week schedule

Gives a new joiner the shape of their first week, day by day, with a link to the full schedule.

Subject: Your first week at [company name]

Internship midpoint check-in

Invites an intern to a conversation halfway through their internship, with the time, the topics and what to think about first.

Subject: Your internship check-in on [meeting date]

Internship completion

Congratulates an intern on finishing, lists the last steps before they leave and links to their certificate.

Subject: Congratulations on completing your internship

Contractor onboarding welcome

Welcomes a contractor or freelancer starting an engagement: dates, who they work with, the agreement and purchase order, their access and equipment, timesheets or invoices, and the policies that apply.

Subject: Starting your engagement on [start date]

Manager checklist for a new starter

Tells a hiring manager what to prepare before their new team member starts: the start date and setup so far, a first-week plan, a buddy, the first one-to-ones and the onboarding guide.

Subject: [full name] joins your team on [start date]

New starter setup request

Asks IT, facilities and other internal teams to set up a new joiner by a set date, with only the items each team needs and who approved the hire.

Subject: Please set up [full name] for [start date]

Onboarding paperwork reminder

Reminds a new joiner which onboarding forms are still open before their start date, what each is for, what waits on them and where to finish them securely, without asking for bank details by email.

Subject: A few onboarding forms are still open, [first name]

Rehire onboarding welcome

Welcomes back a former employee who is rejoining: what carries over as their letter states it, what has changed since they left, the onboarding steps they’ll follow and their first-day details.

Subject: Welcome back to [company name], [first name]

Right-to-work check request

Asks a new joiner to prove their right to work before they start: the documents accepted, how and when the check happens, how copies are kept, and why documents never travel by email.

Subject: Your right-to-work check before [start date]

Start date change confirmation

Confirms a new joiner’s moved start date, whoever asked for it: the previous and new dates, why, what moves with it, such as checks, equipment or induction, and the updated letter.

Subject: Your new start date: [start date]

Professional registration check request

Asks a new joiner in a regulated role for the professional registration or licence the role requires: the details needed, how and when it’s checked, and who to ask. Never asks for documents by email.

Subject: Professional registration check before you join

First-day no-show follow-up

A kind, direct note when a new joiner hasn’t arrived on their first day or been in touch: checks they’re all right, asks whether they still plan to join and gives a way to reach the team. Makes no decision about the offer.

Subject: Checking in about your start, [first name]

New joiner check-in invitation

Invites a new joiner to an informal settling-in conversation in their first weeks or months: when and where, what you’ll talk about and what to think about beforehand. Not a probation review.

Subject: Your settling-in check-in on [meeting date]

New manager welcome

Welcomes someone into a people-manager role, newly hired or newly promoted: their direct reports, the approvals that now come to them, the manager programme and the first conversations to book.

Subject: Leading the [team name] team: your first steps

Onboarding buddy request

Asks a colleague whether they’d be a new joiner’s onboarding buddy: who is joining and when, what the role involves, roughly how much time it takes and an easy way to say no.

Subject: Would you be [joiner name]’s onboarding buddy?

Onboarding experience survey

Asks a new joiner a few weeks in how their onboarding went: what helped and what was missing, how long the survey takes, when it closes and how answers are handled.

Subject: How has your start at [company name] gone?