Offers

Internship offer

Offers the internship and points to the offer letter, which carries the full terms.

Subject: Your internship offer from [company name]

Job offer

Offers a full-time role with its key details, and links to the formal offer letter, which carries the full terms.

Subject: Your offer to join [company name] as [role title]

Offer expiry reminder

An unhurried reminder that an offer is open until a date, with an easy way to ask questions first.

Subject: A reminder about your offer from [company name]

Revised offer

Sends an updated offer after a conversation, listing what has changed and linking to the revised letter.

Subject: Your revised offer from [company name]

Offer accepted: welcome

Thanks a new joiner for accepting, and sets out what happens between now and their first day.

Subject: You’re joining us on [start date]

Offer declined: acknowledgement

A short, gracious reply when a candidate declines an offer, leaving the door open without promises.

Subject: Your decision about the [role title] role

Internship to full-time offer

Offers an intern a full-time role after their internship, with the key details and the offer letter.

Subject: A full-time role for you at [company name]

Conditional job offer

Offers a role subject to pre-employment conditions, such as references or right-to-work checks: the key details, each condition and how to meet it, and a link to the offer letter that sets the full terms.

Subject: Your conditional offer from [company name]

Job offer withdrawn

Tells a candidate plainly and kindly that their offer is withdrawn, with the approved reason, what is cancelled, a named contact and the formal letter, for sending individually after HR and legal review.

Subject: About your offer for the [role title] role

Offer approval request

Asks an approver to sign off a candidate’s proposed pay and start terms against the approved salary range, with any exception explained, before an offer is made.

Subject: Offer approval needed: [candidate name], [role title]

Offer call invitation

Tells a final-stage candidate you’d like to make them an offer and invites them to a short call before the written offer follows, with no terms in the email.

Subject: Good news about the [role title] role

Offer acceptance withdrawn: acknowledgement

Acknowledges a candidate who withdraws after accepting an offer, before their start date: what is cancelled, anything to return or settle under the offer letter, and a contact for questions.

Subject: Your decision not to join us as [role title]

Offer deadline extended

Confirms more time to decide on an offer after the candidate asked for it: the original and new dates, that nothing else in the offer has changed, and who to talk to meanwhile.

Subject: More time to decide on your [role title] offer

Offer negotiation: terms unchanged

Replies to a candidate who asked for different offer terms when the original offer stands: what you considered, why it can’t change, the date to decide by and an open door to talk.

Subject: Our reply on your [role title] offer